The essential job duties/responsibilities of the position include but are not limited to the information listed below:

• Supervises, manages, and mentors the Accounts Payable Team of 4- 6 associates
• Collaborate with Purchasing Manager & Accounting department personnel to ensure compliance with, and cohesive management of, company-wide purchasing and procurement policies and procedures.
• Ensures accuracy of GL and Cost Centers used in processing invoices into the AP GL ledger.
• Ensures compliance with all Accounts Payable and Purchasing policies and procedures.
• Serves as a key member of the project team currently implementing automated Accounts Payable software. Actively participates in, and contributes to, meeting discussions, decision-making planning, and execution of the software.
• Prioritizes automation where feasible and proactively seeks out opportunities to improve processing efficiencies; directs and executes solutions where needed.
• Serves as primary contact for vendor inquiries and vendor relationship management.
• Responds to vendor inquiries regarding payments on a timely basis. Reviews vendor aging reports monthly and follows up on any delinquent invoicing as required. Performs vendor invoice and payment reconciliations monthly.
• Manages weekly and monthly payment runs; Reviews payment run files, including posi pay files for checks processed and NACHA files for electronic ACH payments; ensures accuracy and completeness of payment runs processed.
• Maintains files in an electronic, organized, and consistent manner in order to facilitate timely processing and review of a high volume of invoices.
• Manages vendor master files; ensures new vendor set ups comply with organization’s compliance policies (exclusion checks, SAM reporting). Completes periodic review of vendor master file and takes action as required (W9 record retention, vendor inactivation, etc.).
• Prepares and files annual 1099 filings with IRS.
• Prepares and files annual unclaimed property filings with state of MA and CT.
• Performs ad hoc reporting and vendor analysis as required.
• Performs month-end accrual analysis (with accounting department) as required.

Knowledge and Skills:

• Knowledge of accounts payable procedures and best practices
• Ability to provide leadership and mentorship to staff
• Strong excel knowledge required
• Attention to detail
• Ability to meet monthly deadlines and thrive in a face paced, high volume department
• Ability to work in a professional and confidential capacity
• Ability to work constructively and collaboratively with internal and external stakeholders

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Typical Requirements:

Minimum five years’ experience in accounts payable/purchasing functions.

Preferred /Required Education:

High school diploma or GED required; Bachelor's degree preferred.

Driving Requirements:

Driving is not required.

Physical Effort:

Ability to lift at least 25 pounds using proper lifting techniques. Ability to operate a computer and other office equipment such as a calculator, copier, and printer. Ability to remain in a stationary position 50% of the time as needed. Ability to bend, reach, file, sit, stand and move around the facility. Ability to speak, hear and communicate with persons served, staff and external representatives. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.