Responsible for the overall administration of the Company’s workers’ compensation program. They will partner with the Director of Total Rewards, the Assistant Director of Benefits, Human Resources Managers, and employees’ supervisors in workers’ compensation claims management.

• Create, maintain, track, and oversee all workers’ compensation claims, including record-keeping requirements, following OSHA record-keeping and reporting guidelines. 
• Review all injury reports through the workers’ compensation carrier’s reports and Supervisor Accident reports and follow up as necessary. 
• Serve as a liaison and resource to employees, managers, medical providers, and the Company’s workers’ compensation carrier. 
• Identify trends and opportunities to keep Vinfen employees safe and productive and share with Director of Total Rewards, further HR leadership. 
• Process FMLA paperwork for applicable workers’ compensation leaves. 
• Assist with coordinating the restricted/modified duty process with the appropriate HR Manager, properly document modifications 
• Coordinate termination of employees who fail to return to work from their workers’ compensation leaves with the appropriate HR Manager and the employee’s supervisor. 
• Notify Director of Total Rewards of any workers’ compensation reports of legal concern. 
• Assist with calculating the Company’s DART rates, as needed. 
• Assist with preparing OSHA 300A reports annually and ensure OSHA Summary of 300A Log is posted to Company’s intranet.
• Assist with completing and submitting the Bureau of Labor Statistics Survey of Occupational Illnesses and Injuries annually. 
• Update and coordinate distribution of workers’ compensation posting Notice to Employees annually. 
• Attend and participate in all workers’ compensation Claims Reviews. 
• In collaboration with Director of Total Rewards, create and update workers’ compensation related forms, policies, and procedures, as necessary. 
• Maintain currency on workers’ compensation as it pertains to OSHA standards and state/federal statutes and regulations. 
• Perform other related duties, as required.

Knowledge and Skills:
• Knowledge or ability to learn workers compensation insurance regulations and applicable laws 
• Knowledge of Vinfen services 
• Knowledge of Vinfen organization and management practices 
• Ability to work in a professional and confidential capacity 
• Ability to work independently 
• Ability to balance many competing priorities 
• Excellent organizational and communication skills 
• Ability to work in a professional and confidential capacity 
• Sensitivity to cultural, religious, racial, disability, and gender issues 
• Knowledge of personal computer applications, including Excel 
• Detail oriented 
• Ability to work effectively with managers and employees at all levels

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Typical Requirements:
Two to three years’ experience in administrative support in a workers’ compensation, HR, or benefits related role.

Preferred /Required Education:
A high school diploma or equivalent is required; Bachelor’s degree strongly preferred.

Driving Requirements:
Driving is not required.

Physical Effort:
Ability to lift at least 25 pounds using proper lifting techniques.

Ability to operate a computer and other office equipment such as a calculator, copier, and printer.

Ability to remain in a stationary position 50% of the time as needed.

Ability to bend, reach, file, sit, stand and move around the facility.

Ability to speak, hear and communicate with clients, staff and external representatives. 
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.