Vinfen

HR Operations Administrator

Location US-MA-Cambridge
ID 2025-4101
Position Type
Full-Time
Remote
Yes
Monday
8
Tuesday
8
Wednesday
8
Thursday
8
Friday
8

Overview

The HR Operations Administrator performs a variety of HR administrative and technical tasks related to the lifecycle of employment, including a regular data auditing, participating in and teaming with the HR Operations Coordinator functions, oversight over HR Coordinator communications with stakeholders, and escalation point for HR related matters. This role is responsible for performing data maintenance in Vinfen's modern human capital management system (HCMS) and related systems. Typical duties include assisting in employee onboarding, background checks, reviewing and approving employee changes, and electronic document management and personnel file maintenance including credentialling and TB testing.
  • Partners with recruiters, HR Managers, and HR Operations members to seamlessly onboard new employees.
  • Works with vendors to process background checks.
  • Performs various employee records and information maintenance duties. This includes entering and/or approving data into the HCMS for things such as new hires, terminations, employee status changes, credentials and licensure checks.
  • Uses the HCMS to generate reports, track status, and maintain the accuracy of employee information.
  • Acts as a first point of contact for many routine employee HR-related questions.
  • Tracks and ensures accurate weekly new hire candidate lists, ensuring data and accounts are setup in preparation for New Employee Orientation.
  • Manages TB testing screening process and fingerprinting processes for new hires, existing employees and regular screenings as needed.
  • Performs routine HR operations office administrative tasks.
  • Perform other duties, as assigned.

Keywords: HR, HR Operations, coordinator, Admin, non-profit, credentialing

Responsibilities

 

 

About Vinfen

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!

 

Our comprehensive and generous benefits package includes:

 

  • A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan
  • First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
  • Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)
  • Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance
  • Flexible Spending Reimbursement Accounts (Health and Dependent care)
  • Voluntary Term, Whole Life, Accident and Critical Care Insurance
  • Generous paid time off (Employees scheduled to work 20 hours or more per week):
    • 15 days of Vacation per year
    • 11 Paid Holidays
    • 10 Sick Days per year
    • 3 Personal Days per year
  • Educational Assistance and Remission Programs
  • $500 Employee Referral Bonus with no annual cap!
  • Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more!

 

About Us:

 

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.

 

My Job. My Community. My Vinfen.

 

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

 

Qualifications

Bachelor's degree preferred. Two or more years of experience in a Human Resources administrative function.
  • Ability and comfort in using systems and applications; experience using a HCMS [Abstract] 2
  • Ability to exercise judgment and discretion in dealing with individuals and confidential matters
  • Demonstrated skills in problem solving, planning, and organizing
  • Strong Microsoft Office skills, including Excel
  • Strong communication skills
  • Sensitivity to cultural, religious, racial, disability, and gender issues

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