We are seeking an Executive Assistant to perform administrative and managerial support duties for Vinfen's Chief Financial Officer.

Primary Responsibilities will include:

• Coordinate office communications: receive, record, and forward telephone messages; receive and distribute paper and electronic mail; send, receive, and distribute faxes
• Coordinate the flow and distribution of work: screen all incoming communications and independently prioritize; refer work to others, or self-respond as appropriate; follow up, document, and inform supervisor on work in progress
• Prepare word and spreadsheet reports and Transcribe documents from recorded dictation. Maintain databases.
• Set up and maintain files, copy documents, and oversee recordkeeping efforts.
• Compose, edit, and distribute correspondence, memos, documents and forms.
• Attend meetings and prepare minutes.
• Maintain the calendar of supervisors and/or others, as directed.
• Plan and coordinate meetings, including scheduling among participants, preparing agendas, obtaining equipment and materials, arranging meals, travel, and lodging, as required.
• Process documents and transactions specific to the department; track and report on expenses and other statistics.
• Independently execute research related to the supervisor's area of responsibility: work with supervisor to determine project parameters; gather data, screening to determine what is appropriate/correct and what is not; propose and implement presentation format; prepare report(s), including data analysis and narrative; work with supervisor to prepare final report.
• Provide support for other areas, as requested. Serve as backup to the Sr. Executive Assistant. As necessary, provide direction and supervision to others on shared work projects and coordinate the provision of temporary help when needed.
• Serve as a resource for clients, families, and outside agencies requesting information, as well as for Board members, community, and professional
• Serve on committees and teams, as a member or in a leadership role, as requested.
• Greet and direct visitors.
• Perform other duties as required

Why Vinfen?

We are committed to you! We offer great training, great benefits, career growth and job security!

• Medical, Dental and Vision Insurance for employees working 30 hours or more
• 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more)
• Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs. Employment with Vinfen counts toward your Public Student Loan Forgiveness eligibility
• Professional Development programs including year-round online training courses and opportunities to earn CEUs
• Retirement savings programs, including a fully funded, employer sponsored retirement plan and an employee funded 403 (b) plan
• Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
• Voluntary Term, Whole Life, Accident and Critical Care Insurance
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• $500 -- $1,000+ Employee Referral Bonuses with no annual cap!
• Other generous benefits including discounted memberships, access to wellness programs and more!

About Us

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,200 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in 318 programs throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers

My Vinfen. My Community. My Job.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Seven to ten years' experience in an administrative support function. In some instances, experience may be substituted for academic training.

• Ability to compose routine correspondence
• General knowledge of personal computer applications and equipment
• Specific knowledge of Microsoft Office (including Word, Excel, and Access, Outlook), Vinfen's internet access applications, and department-specific applications